Permit Process & Permit Forms
General Use Permit Forms
Special Vehicle Permit Forms
Exterior Change Permits
Generally, most changes to the exterior of the property require an Association permit. It is recommended to review specific policies for the requirements before beginning a project.
Submit Applications Early
Applications for building permits need to be submitted no later than 7pm, Wednesday to be considered at the weekly review at the Associations office on Thursdays. If you are applying for an addition permit or a major remodel, permits need to be submitted no later than the Thursday before a monthly board meeting as they need to be approved by the Board at a board meeting.
Read Your Restrictions Carefully
Before completing the application, read the Restrictions applicable to your property to see if the improvement you propose is permitted. A full copy of the restrictions is available for download under Governing Documents or by contacting the office. If you are an owner who is new to the Association, you are mailed a booklet along with the new homeowners packet upon HACH being notified of your home’s purchase.
Application
We hope you find the application itself is self-explanatory but office staff will be happy to guide you if needed. All applications should be completed in full before submission and any required supplemental plans and/or specifications required should meet the following requirements:
Plans
A. Plans shall be neatly drawn -fully dimensioned- and include the following:
Plot or building site plan showing property lines, setbacks, easements and the location of exiting structures and proposed improvements drawn to scale.
Drawings of proposed improvements shall be to scale with dimensions and show:
a. For buildings or additions; all exterior elevation views and floor plans;
b. For fences, walls, etc.; at least the elevation views.
Specifications
B. Specifications may be included on the drawing and shall indicate;
All exterior materials, and
Exterior color scheme
Important Note: Be sure your plans and specifications contain the required information and are legible so as to avoid any delays in obtaining your permit. If approved, the plans and specifications, together with your application will be deposited in the permanent records of HACH. Your approval, permit and application will be mailed to you. Opposition of neighbors does not necessarily mean that your project will not be approved. Lack of opposition does not mean the Association will approve it. Permit applications are reviewed weekly at the Association office on Thursdays at 10:00am, unless otherwise specified.
Signatures
The permit application asks for addresses and signatures of your neighbors that would be affected by the changes to your property. The reason we ask for neighbor sign off is not to get your neighbor's permission, it is instead to make sure they know of the proposed changes and have an opportunity to communicate with the Board if there are objections. A neighbor objection does not necessarily cause a permit to be rejected, rather it causes the Board to take a closer look.
We will accept alternative communications from your neighbor such as emails, text or phone conversations directly with the office acknowledging they have viewed the plans and have no objections.
Example acknowledgment text: "My name is [Neighbor Name] living at [Neighbor Address] and I have reviewed the HACH permit application and plans for [Applicant Address] regarding an exterior change to [Brief description such as "repave driveway", "new fence", etc.]."
If you are concerned about a project your neighbor may do without you being notified, please contact the office.
The full document outlining the Association’s Permit Process Policy can be viewed here.
Check list for major addition projects is available here.
Special Vehicle Permits
RV, Trailer, and Boat Temporary Parking
The Association offers a 24/hr courtesy for loading and unloading with notification to the office by phone 503-292-1259 or email office@cedarhillshoa.org. When leaving a message, be sure to give the address, date when the vehicle will be at the property.
The Association also offers an extended stay for repairs and such for up to 3 days with a permit which can be issued by the office during regular business hours.
An extended stay that requires longer than 3 days can be applied for weekly for review on Thursday with a member of the board.
Government or non-profit organization vehicle parking