Get Involved

Whether you are interested in serving on the Board, volunteering for one of the association events, or just becoming more informed, there are a variety of ways to get involved in the Homes Association of Cedar Hills (HACH).  Being involved is a great way to meet your neighbors and creates a stronger community for us all. 

Attend monthly board meetings

  • Board meetings occur on the 2nd Tuesday of each month in the board office (unless otherwise specified).

  • The board meets with legal counsel for a 60-90 minute executive session, starting at 5:30pm. Following executive session, the open session begins at 7:00pm. The meeting is open to all Association members. 

  • The agenda for the meeting is separated into several parts as listed below:

o   Part 1: is for members that have requested to be placed on the agenda ahead of time for a specific topic.

o   Part 2: is an opportunity for members that have received final violation notices the opportunity to be heard before a fine is imposed.

o   Part 3: is an opportunity for members in attendance to give input.  In the interest of time, comment time is limited per member.

o   Part 4: is when the directors talk amongst themselves about various issues. Attending members may be solicited by the board for their input, but generally this portion of the meeting for board discussion only.

  • Upcoming board meetings can also be found on our events page.

Attend the Annual Meeting

  • HACH’s annual meeting of the membership takes place each year on the 2nd Tuesday in May (unless notice otherwise has been properly dispensed, See Annual Meeting Resolution).

  • If there are resolutions on the ballot, they are presented and discussed.  Board member elections also take place at this time, and individuals running for board membership have a chance to make a statement and respond to questions. Election results are announced once the ballots are counted at the end of the annual meeting.

  • Information on resolutions and board candidate statements are printed in the voting packet just prior to the annual meeting. You can submit your ballot or proxy by mail or by dropping off at the office. Many members choose to come to the annual meeting to listen to the presentations and discussions before voting.

Join a Committee

  • HACH currently has a few committees working together to make progress for our community.

    • Technology and Communications

    • Community Events -

    • Building and Permit Review

Read the Newsletters

  • The newsletters are the main communication to HACH members and are usually published quarterly. Subjects are selected to be included in the newsletter because they may be of interest to or concern a majority of members.  A quick glance through the newsletter may provide you with information that is helpful to you.

  • If there are subjects you would like to see included in the newsletter, please let the Board know your ideas either by contacting the office or attending the monthly board meetings.

Vote

  • The voting packet is mailed out prior to the annual meeting.  It includes a proxy as well as a description of any proposed amendments, and statements for individuals running for Board positions.  You can submit your proxy by mail; drop it off at the office or at the Annual Meeting in May.  If you want to see changes, make sure to vote on what is important to you.

Volunteer for HACH Events

  • HACH events provide an opportunity to get involved for a day or just a few hours and can be a great way to meet some of your Cedar Hills neighbors.

  • Fourth of July Parade

  • Spring or Fall Cleanup

  • HOPE (Honoring Our Precious Elders)

Run for a position on the Board of Directors

  • The best way to decide if this is for you is to attend a monthly board meeting and talk to board members so that you can get a feel for the work and learn about the responsibilities and time commitment.

  • If you are looking to become more involved and willing to make a longer commitment, you may want to run for a director position.  There are seven director positions and the duration of each director’s elected term is two years. Positions rotate for election each year: Four positions in even years and three positions in odd years.

  • How do you get on the Board? You need to have 10 nominations from fellow property owners and write a personal statement (which will be included in the voting packet) as to why you would like to serve on the Board. The petition form for is available in the office and needs to be submitted by no later than the board meeting one month prior to the annual meeting (this is almost always the April monthly meeting). You must meet this deadline to be included in the printing and mailing. You will also have an opportunity to introduce yourself and take questions from members at the annual meeting. In 2020, we added a candidate forum to our election agenda and hope to continue doing so in future years so the community can get to know candidates better before ballots are due.

  • What does a board member do? The following is a partial list of activities carried out by board members:

    • Board meetings are in the evening of the second Tuesday of the month – generally 2 to 3 hours, sometimes more, sometimes less. There is usually some material to be read before the meeting.

    • Permit meetings are each Thursday morning – from one to many permits each week, generally finished in an hour, sometimes more. Complex issues get pushed to the monthly meeting.

    • New Member meetings occur a couple of times per year – generally a couple of hours in the evening. This is a meet-and-greet to introduce new homeowners to our community, our CC&Rs, and the Board of Directors. All members are invited.

    • Cleanup Day – twice a year on a Saturday, Spring and Fall, generally a 3+ hour shift (assuming there are enough volunteers). Prepare for the weather of the day.

    • Sidewalk audits – 2 or 3 directors will schedule time to walk, measure, mark, and document issues with sidewalks on a rotating set of streets. The idea is to visit all of the areas with sidewalks over time.

    • Home visits – occasional meetings with homeowners to discuss complex permits, violations, proposals, etc. This typically involves two or three directors and occurs three or four times per year.

    • Sponsoring change – policies or CC&Rs. These things don’t change themselves. Someone needs to sponsor the idea, write the draft, make the argument and ask for a vote. Generally the work gets done in your “free” time at home. How much change do you want and how much time are you willing to put into it?